The benefits of attendance management represent an improvement in terms of employees, productivity, and work management. Likewise, currently, it is important to be up to date with new technologies, which improve all aspects of work. An example is Attendance Management, which is a current technology that can assist you in controlling and monitoring the attendance of your workers.
In this article, you will learn in-depth about this term that is revolutionizing attendance systems in companies. In addition, you will be able to learn about some factors that influence attendance and how you can improve it.
What measures can you implement to promote employee attendance?
Before talking about measures to promote attendance, learn what attendance management is like. Although your company’s greatest asset is indeed its employees, they must contribute to the development of your company. As well as it is extremely important to control how much time they work and how they are committed to the company in terms of their time.
Thus, attendance management tracks these activities for each of your employees. Previously, all this control was done manually and there was staff who controlled this physical record of each worker. Today, you can perform these processes with other methods such as timesheets, attendance management software, and devices with biometric intelligence.
On the other hand, there is the issue of employee attendance and absenteeism from work that sometimes generates costs for the company. Losses can be in monetary terms such as declines in productivity. Therefore, if it is not managed adequately, those who make a habit of absences cause frustration in those who do comply with their attendance.
Many factors affect employee attendance in a company, but you can implement measures that help improve it. Hence, below you will see 6 measures that you can apply to improve the attendance of your workers:
Employees should know what is expected with attendance
Let your employees know what you expect from their attendance and what effects their absenteeism has on the company. In addition, the negative effects on the rest of the colleagues, productivity, and customer service. Thus, with this information, you can organize an induction for employees and at the same time create a manual, conduct policies and personal leave.
Analyze your staff’s attendance records
Perform an analysis of the absence and attendance of each member of the team of workers. Currently, there is attendance tracking software that will facilitate this attendance analysis. Thus, with this analysis, you will be able to see the extent of the absence or any particular factor related to it.
For example, workers who appear as if they are off on Fridays or Mondays after a holiday. Additionally, no law prevents you from asking an employer for an explanation of absence if you miss certain days of work.
Clear attendance policies
In your company, implement clear policies and methods for employees who wish to be absent, such as contacting someone with authority to report the reason for the absence and when they will return.
Likewise, do not allow your employees to request these permissions through channels such as emails, company receptionists, messages, or through a colleague. Similarly, if the employee is not sick, he or she will think twice before going to his superior and informing him of the absence.
Additionally, employees must present evidence of their illness through a medical certification. anyway, the report must be complete and very specific to justify your absence from work. Besides, employees must not present daily certificates to justify their absence from work.
However, this can be considered if the absence is excessive or for a particular day that you must be absent. Additionally, be sure to present your staff with policies they can clearly understand as well as the consequences of not following them. Particularly, you will see that the benefits of attendance management improve absenteeism and productivity of your employees.
Inform your workers of the consequences of non-compliance
You must inform your workers of the consequences they will face if they do not comply with the policies established for caregiver leave. In the same way, violations of policies preclude very serious disciplinary measures. Additionally, let them know that any sick and companion leave requires a certificate prepared by a qualified doctor.
Track employee return
When the employee returns to work after a leave of absence, follow up by asking about his or her health. In the same way, if in the conditions in which you have returned, you can continue with the work you usually do. Therefore, your employee will know that you really care about their well-being and that you noticed their absence.
Additionally, you can rely on attendance tracking software to monitor these circumstances.
Identify hidden motives
You must determine if there are hidden reasons for the absence of a worker, as it may be a symptom of a larger problem. Furthermore, apart from illness, there may be other reasons why a worker frequently incurs sick leave. Next, common and hidden causes of the absence of a worker:
- Difficulties with alcohol and drug abuse
- Interpersonal problems in the company.
- Not wanting to take on the job position or any other inconvenience with it.
Additionally, talk to your employee before carrying out any disciplinary sanction to find out the real reason for the absence. This way, you can apply strategies to help improve the situation. For example, create alcohol and drug policies that include support and counseling for employees to use.
Additionally, drug use and alcoholism are considered a type of disability. Therefore, if an employee is in this condition and therefore absent, evaluate the employee in this context. On the other hand, if the problem is workload, apply training or training so that you can deal with the situation.
You can also provide professional support services to your employees or simply make changes for struggling employees. For example, employees can work from home. Likewise, apply flexible work practices with employees who have problems with their work and family commitments.
Remember that, according to the law, an employer has the right to request more flexible working practices on special occasions. Likewise, a contract may be terminated if the employee is absent on sick leave for 3 consecutive months. Hence, that For all these records apply the benefits of attendance management.
Benefits of Employee Attendance monitoring
An HRMS Software in Saudi Arabia is an electronic system that maintains all the records as well as the attendance data of the workers. Additionally, it links relevant worker attendance data to a cloud-based interface. You will also be able to see a detailed and tabulated overview of the data. Thus, the system will allow very easy access which will provide good manager-employee interpersonal communication.
Additionally, this system will be able to provide you with the benefits of attendance management, including accuracy, reliability, and cost reduction. Also, it will increase productivity and comply with the law.
Clock in and out
As a business owner or manager, you will need to know precisely the details of your employees’ attendance. Also, control the entry and exit of each of them, so you will need attendance management software. Furthermore, this system will provide you with records that were previously physical and you could not access them outside your office. Moreover, attendance software allows you to access all the data of your employees anywhere.
Also, in addition to attendance, you will be able to see permits, hours worked, and half days, among others. Likewise, all the data can be seen in real-time wherever you are.
Remember, this manual registration work may have errors, but the benefits of automated attendance management will not be there. Furthermore, in terms of hour calculations, you will be able to track and detail each attendance of your employees.
Likewise, it will help you keep track of work hours per month and employee commitments to the company and payroll.
Leave Management
With your attendance software, you can manage the departure times of your employee and the leave they request to be absent from work. Likewise, the software will automatically calculate the time in which the employee must return, which will allow you to know if there is any absence.
Payroll integration
With HRMS Software in Saudi Arabia, you will be able to bring together information from all departments of the company in one place. Moreover, your employees’ attendance data can be linked to leave management. In addition, it facilitates the generation of payroll for the human resources department.
Therefore, this system will allow you a collective formulation of all data with minimal effort but efficiently.
Automated communication
Among the benefits of attendance management is flexibility, that is, you can enter it from any electronic device. Likewise, it allows your employees to mark attendance if they are outside the office spaces. Either when they have a meeting with a client or for reasons of organizing some logistics.
Additionally, the system will provide tools for managers to mark attendance on behalf of their workers.
Alerts and notifications
Attendance management software will give you a secure means to store your company data. Likewise, only people authorized by you will access it. Moreover, the system has a configuration to alert and notify in case of data theft and unauthorized access.
Additionally, it will notify all the procedures carried out in the system, making it reliable with the tools and functions to protect your data.
Biometric assistance
One of the benefits of attendance management through software is that it includes a facial recognition system based on AI. With the system, you will be able to identify your employees and record their daily attendance, ensuring that there are no inappropriate practices.
In the same way, you will be able to access worker data from a central panel and create schedules with flexible shifts.
Attendance reports
Attendance and time tracking software offers you a tool to monitor attendance as well as treat them fairly. Likewise, it is useful to avoid any type of favoritism and thus provide the same opportunities to everyone in general.
Additional benefits of attendance management
Apart from the benefits mentioned in the previous section, attendance management software also brings the following advantages.
Precision in processes
The system provides a position in the calculation of regular hours, overtime, and other attendance details. Likewise, it helps to calculate payroll payments more accurately, without human errors.
It is relatively economical
Among the benefits of attendance management is profitability for your company. Likewise, it replaces the need to hire and pay a human resources team to tabulate, store, and record data. In addition, the system is effective but economical and can be found at different prices on the market.
Additionally, HRMS Software in Saudi Arabia can increase the potential of your employees in their jobs. Furthermore, each project has different aspects that you can manage properly, as a consequence, you will have a significant development in productivity and consequently the development of your company.
Complies with legal requirements
Manual records of work time or attendance made physically may have legal consequences. Thus, if your company presents data that does not match what the company has, it is illegal. As a result, you may face large fines or litigation for your business.
With the installation of attendance tracking software, you will guarantee the transparency of the data of each department of your company. Additionally, using the software will make a big difference in the way you run your business. Likewise, with the process of automation, you will improve productivity while complying with the law of Saudi Arabia.
In conclusion, the benefits of attendance management are varied and represent a technological advance for the management of your company. It is also a system that facilitates tasks and calculations that, if done manually, would have errors. Additionally, it is not expensive but this does not detract from its precision and effectiveness.
If the above information leaves you with any questions, contact us and we will clarify them, or we can also advise you.
